| Document |
Time Preserved |
| Accident Reports (after settlement) |
7 years |
| |
|
| Accounts Receivable/Payable, loans |
7 years |
| |
|
| Bank statements, deposit slips, cancelled checks |
6 years |
| Bank reconciliation's |
6 years |
| |
|
| Broker's statements, stocks, bonds, mutual funds transactions
- after sale of investment |
6 years |
| |
|
| Cancelled checks |
Generally 7 years -
for important transactions – forever |
| |
|
| Contracts |
7 years after expiration |
| |
|
| Correspondence – general |
3 Years |
| Correspondence – special transactions |
Forever |
| |
|
| Deeds, titles, escrows |
Forever |
| |
|
| Depreciation & fixed asset schedules |
With tax returns |
| |
|
| Filed documents: Birth certificates, marriage certificates, decree of
divorce |
Forever |
| |
|
General ledgers, trial balances, financial statements
(year-end) |
With tax returns |
| |
|
| Household bills, (non-deductible) |
1 year |
| Household expenditures (if deductible) |
6 years |
| |
|
| Income Tax Returns |
Forever |
| Tax Correspondence |
With tax return for that year |
| |
|
| Legal agreements, contracts, insurance policies |
6 years after expiration |
| |
|
| Income Records: W-2's, 1099's, journals, books |
6 years |
| |
|
| Insurance policies |
3 years after expiration |
| |
|
| Reports: Expense reimbursements, contributions, etc, |
6 years |
| |
|
| Payroll records – employee files |
7 years |
| |
|
| Permits, professional licenses, etc |
Forever |
| |
|
| Mortgage and lease information |
6 years |
| |
|
| Minute books of directors meetings |
Forever |
| |
|
| *There is no official government listing for the above.
This list has been compiled from the best available information from various
unofficial governmental and legal sources.
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Information
|
